Administrative Assistant
Boys & Girls Club of Lawrence Boys & Girls Club of Lawrence Lawrence, KS Lawrence, KS Full-time Full-time From $16.
50 an hour From $16.
50 an hour 1 day ago 1 day ago 1 day ago POSITION DESCRIPTION TITLE:
Administrative Assistant PERFORMANCE PROFILE SOURCE:
Support Professional DEPARTMENT:
Operations REPORTS TO:
Director of Teen Services Full-Time, Exempt PRIMARY FUNCTION:
Provide regular clerical and administrative support to the Director of Teen Services and other Club staff as necessary.
This position will also act as the face of our Center for Great Futures, providing excellent customer service.
Prepares correspondence and reports, data collection and input, maintains schedules and calendar, answers telephones and maintains electronic and hardcopy files.
Another primary function of this position may include working with individual and/or small groups of youth under the supervision of the Director of Teen Services in the supervision and instruction of youth to assist in providing a positive learning environment that allows for youths personal, social and intellectual development.
KEY ROLES:
Performs regular secretarial duties, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats.
Proofreads all materials for accuracy prior to supervisory review and signature.
Maintains master schedule of Club activities and events, collecting and disseminating information to Club staff, volunteers, members and families as instructed.
Answers telephones, providing general information, referring callers to other staff or taking messages as necessary.
Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information.
Serve as the face of the Center for Great Futures, greeting all visitors and assisting them as needed while providing excellent customer service.
Perform other related secretarial or administrative duties as requested.
Collaborates with Director of Teen Services for the purpose of implementing and maintaining services and/or programs.
Assists with program components for the purpose of delivering services that conform to established guidelines.
Maintains equipment, work area, youth files/records, taking attendance, checking homework, for the purpose of ensuring availability of items and/or providing reliable information.
Monitors individual program participants for the purpose of ensuring a safe and positive environment.
Prepares documents in standardized formats for the purpose of providing written documentation and/or conveying information.
Administers standards of behavior and discipline for the purpose of ensuring the safety and well being of youth.
Reports observations and incidents (e.
g.
discipline, accidents, inappropriate social behavior, etc.
) for the purpose of communicating information to appropriate personnel.
Communicates policies and enforcement procedures to program participants, for the purpose of ensuring their understanding and the potential consequences of violation.
Administer first aid as needed.
SKILLS, KNOWLEDGE, AND ABILITIES SKILLS are required to perform multiple, non-technical tasks with need to occasionally upgrade skills in order to meet changing job conditions.
Specific skills required to satisfactorily perform the functions of the job include:
operating standard office equipment including using pertinent software application; preparing and maintaining projects:
preparing and maintaining accurate records.
KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.
Specific knowledge required to satisfactorily perform the functions of the job includes:
child development and age appropriate activities.
ABILITY is required to plan a significant number of activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment.
Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing specific, defined processes; and operates equipment using defined methods.
Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize create action plans.
Problem solving with data may require independent interpretation.
And problem solving with equipment is limited.
Specific abilities required to satisfactorily perform the functions of the job include; communicating with diverse groups, establishing effective working relationships; maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working as part of a team.
ADDITIONAL RESPONSIBILITIES Working under limited supervision using standardized procedures; and leading, guiding, and/or coordinating activities of others.
SKILLS/KNOWLEDGE REQUIRED Complete at least two years of postsecondary study at an institution of higher education, (48 credit hours) or obtained an associates or higher degree, or meet a standard of quality and demonstrate ability to perform assigned job duties.
Job related experience working with children and/or an administrative setting.
Administrative Assistant Required Testing Certificates & Licenses None specified Continuing Education / Training Clearances None Specified Kansas Bureau of Investigations / Social & Rehabilitation Services PHYSICAL REQUIREMENTS/WORK ENVIRONMENT The usual and customary methods of performing the jobs functions requires the following physical demands:
some lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
Generally the job requires 20% sitting, 60% walking and 20% standing.
The job is performed under minimal temperature (gets hot and cold when supervision playground activities) variations, a generally hazard free environment and in varying atmospheric conditions.
Disclaimer:
The information presented indicates the general nature and level of work expected of employees in this classification.
It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
Job Type:
Full-time Pay:
From $16.
50 per hour
Benefits:
Dental insurance Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule:
Monday to Friday
Experience:
Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
50 an hour From $16.
50 an hour 1 day ago 1 day ago 1 day ago POSITION DESCRIPTION TITLE:
Administrative Assistant PERFORMANCE PROFILE SOURCE:
Support Professional DEPARTMENT:
Operations REPORTS TO:
Director of Teen Services Full-Time, Exempt PRIMARY FUNCTION:
Provide regular clerical and administrative support to the Director of Teen Services and other Club staff as necessary.
This position will also act as the face of our Center for Great Futures, providing excellent customer service.
Prepares correspondence and reports, data collection and input, maintains schedules and calendar, answers telephones and maintains electronic and hardcopy files.
Another primary function of this position may include working with individual and/or small groups of youth under the supervision of the Director of Teen Services in the supervision and instruction of youth to assist in providing a positive learning environment that allows for youths personal, social and intellectual development.
KEY ROLES:
Performs regular secretarial duties, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats.
Proofreads all materials for accuracy prior to supervisory review and signature.
Maintains master schedule of Club activities and events, collecting and disseminating information to Club staff, volunteers, members and families as instructed.
Answers telephones, providing general information, referring callers to other staff or taking messages as necessary.
Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information.
Serve as the face of the Center for Great Futures, greeting all visitors and assisting them as needed while providing excellent customer service.
Perform other related secretarial or administrative duties as requested.
Collaborates with Director of Teen Services for the purpose of implementing and maintaining services and/or programs.
Assists with program components for the purpose of delivering services that conform to established guidelines.
Maintains equipment, work area, youth files/records, taking attendance, checking homework, for the purpose of ensuring availability of items and/or providing reliable information.
Monitors individual program participants for the purpose of ensuring a safe and positive environment.
Prepares documents in standardized formats for the purpose of providing written documentation and/or conveying information.
Administers standards of behavior and discipline for the purpose of ensuring the safety and well being of youth.
Reports observations and incidents (e.
g.
discipline, accidents, inappropriate social behavior, etc.
) for the purpose of communicating information to appropriate personnel.
Communicates policies and enforcement procedures to program participants, for the purpose of ensuring their understanding and the potential consequences of violation.
Administer first aid as needed.
SKILLS, KNOWLEDGE, AND ABILITIES SKILLS are required to perform multiple, non-technical tasks with need to occasionally upgrade skills in order to meet changing job conditions.
Specific skills required to satisfactorily perform the functions of the job include:
operating standard office equipment including using pertinent software application; preparing and maintaining projects:
preparing and maintaining accurate records.
KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems.
Specific knowledge required to satisfactorily perform the functions of the job includes:
child development and age appropriate activities.
ABILITY is required to plan a significant number of activities, meetings, and/or events; gather and/or collate data; and use basic, job-related equipment.
Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing specific, defined processes; and operates equipment using defined methods.
Ability is also required to work with a significant diversity of individuals and/or groups; work with a variety of data; and utilize create action plans.
Problem solving with data may require independent interpretation.
And problem solving with equipment is limited.
Specific abilities required to satisfactorily perform the functions of the job include; communicating with diverse groups, establishing effective working relationships; maintaining confidentiality; meeting deadlines and schedules; setting priorities; and working as part of a team.
ADDITIONAL RESPONSIBILITIES Working under limited supervision using standardized procedures; and leading, guiding, and/or coordinating activities of others.
SKILLS/KNOWLEDGE REQUIRED Complete at least two years of postsecondary study at an institution of higher education, (48 credit hours) or obtained an associates or higher degree, or meet a standard of quality and demonstrate ability to perform assigned job duties.
Job related experience working with children and/or an administrative setting.
Administrative Assistant Required Testing Certificates & Licenses None specified Continuing Education / Training Clearances None Specified Kansas Bureau of Investigations / Social & Rehabilitation Services PHYSICAL REQUIREMENTS/WORK ENVIRONMENT The usual and customary methods of performing the jobs functions requires the following physical demands:
some lifting, carrying, pushing, and/or pulling; some climbing and balancing; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.
Generally the job requires 20% sitting, 60% walking and 20% standing.
The job is performed under minimal temperature (gets hot and cold when supervision playground activities) variations, a generally hazard free environment and in varying atmospheric conditions.
Disclaimer:
The information presented indicates the general nature and level of work expected of employees in this classification.
It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.
Job Type:
Full-time Pay:
From $16.
50 per hour
Benefits:
Dental insurance Employee discount Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Vision insurance Schedule:
Monday to Friday
Experience:
Microsoft Excel:
1 year (Preferred) Microsoft Powerpoint:
1 year (Preferred) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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