Administrative Assistant/Executive Assistant
Jayhawk Massage Jayhawk Massage Lawrence, KS Lawrence, KS Part-time Part-time $18 - $23 an hour $18 - $23 an hour Job Title:
Administrative Assistant Reports To:
Franchise Owner Status:
25-30 hours
per week and may be up to 40 hours per week Function:
Assisting Regional Office Team in supporting and ensuring all locations have successful and organized administrative office procedures.
The Administrative Assistant works with the Franchise Owners and regional management team in providing back office support to all companies.
The A.
A.
must be highly organized and work well with both employees and the occasional contact with customers.
This role works internally with management, and other staff, on a daily and weekly basis.
Ability to manage several different tasks (multi-tasking) throughout the day and prioritize duties is a key function of the job.
The position operates out of the Franchise Owners home office and occasionally works with employees in our retail locations.
Administrative Assistant Duties:
Payroll preparation and administration using Microsoft Excel and ADP payroll.
HR duties including on-boarding preparation, background checks, reference checks, and organizing new hire personnel files.
Assist in updating and maintaining our HR Database Maintains the office supply inventory for all franchised locations by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for locations; verifying receipt of supplies Assist in email marketing, social media, website updates, and special projects Maintain advertising files -correspondence and special events Assists in administrative tasks including filing, scanning, and receipt management Assist in mail, shipping, inventory and general data entry.
Prepare correspondence, reports, and other documentation as necessary Assists in maintaining professional, clean and organized office Understands, believes in and upholds Massage Envy Purpose, Vision, and Values.
Other duties as assigned by Multi-Unit Coordinator and/or Business Owner
Qualifications:
The successful candidate is trustworthy with superior organizational skills, is self-motivated, resourceful, detail-oriented, and energetic.
Must be a team player and have flexibility to work outside of designated schedule to assist business, if needed.
Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple projects are essential.
Education, Skills and
Experience:
High school diploma/College Degree Excellent at Microsoft Word, Excel, and PowerPoint Administrative, clerical and organizational skills Excellent communication skills, both verbal and written, are a must Superior phone and excellent computer skills Basic math skills Must be customer service oriented and able to interact professionally with members/guests, prospective guests, vendors, and clinic staff.
Must have good communication skills in order to effectively communicate with employees on clinic policies and procedures Must be able to prioritize and perform multiple tasks Must work cohesively with others in a fun environment Some weekend work is required.
Satisfactory results of background and reference check is a condition of employment in this position Ph ysical Demands:
Must be able to interact and communicate effectively Must be able to use office equipment, including telephones, computers, fax, scanner and copier mac Must be able to lift up to 10 pounds.
Works 25-30
hours per week.
Occasional weekend meetings are required Is regularly at work and on time, as scheduled Occasional travel may be required to Olathe and Wichita, KS Reliable transportation is required Communications and Personal Interactions :
Must be customer service oriented.
Your customer is our employee but the occasional conversation with the customer will be required.
Must communicate effectively (orally and written) and in a courteous and professional manner on a regular basis with employees, management and vendors Follows management's policies, procedures and directions
Benefits:
Health, dental, vision & Life for average 30
hours per week One week vacation after first 6 months Free monthly massage and/or facial Job Type:
Part-time Pay:
$18.
00 - $23.
00 per hour Expected hours:
15 - 25 per week Ability to Relocate:
Lawrence, KS 66049:
Relocate before starting work (Required) Work Location:
Hybrid remote in Lawrence, KS 66049.
Estimated Salary: $20 to $28 per hour based on qualifications.
Administrative Assistant Reports To:
Franchise Owner Status:
25-30 hours
per week and may be up to 40 hours per week Function:
Assisting Regional Office Team in supporting and ensuring all locations have successful and organized administrative office procedures.
The Administrative Assistant works with the Franchise Owners and regional management team in providing back office support to all companies.
The A.
A.
must be highly organized and work well with both employees and the occasional contact with customers.
This role works internally with management, and other staff, on a daily and weekly basis.
Ability to manage several different tasks (multi-tasking) throughout the day and prioritize duties is a key function of the job.
The position operates out of the Franchise Owners home office and occasionally works with employees in our retail locations.
Administrative Assistant Duties:
Payroll preparation and administration using Microsoft Excel and ADP payroll.
HR duties including on-boarding preparation, background checks, reference checks, and organizing new hire personnel files.
Assist in updating and maintaining our HR Database Maintains the office supply inventory for all franchised locations by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for locations; verifying receipt of supplies Assist in email marketing, social media, website updates, and special projects Maintain advertising files -correspondence and special events Assists in administrative tasks including filing, scanning, and receipt management Assist in mail, shipping, inventory and general data entry.
Prepare correspondence, reports, and other documentation as necessary Assists in maintaining professional, clean and organized office Understands, believes in and upholds Massage Envy Purpose, Vision, and Values.
Other duties as assigned by Multi-Unit Coordinator and/or Business Owner
Qualifications:
The successful candidate is trustworthy with superior organizational skills, is self-motivated, resourceful, detail-oriented, and energetic.
Must be a team player and have flexibility to work outside of designated schedule to assist business, if needed.
Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple projects are essential.
Education, Skills and
Experience:
High school diploma/College Degree Excellent at Microsoft Word, Excel, and PowerPoint Administrative, clerical and organizational skills Excellent communication skills, both verbal and written, are a must Superior phone and excellent computer skills Basic math skills Must be customer service oriented and able to interact professionally with members/guests, prospective guests, vendors, and clinic staff.
Must have good communication skills in order to effectively communicate with employees on clinic policies and procedures Must be able to prioritize and perform multiple tasks Must work cohesively with others in a fun environment Some weekend work is required.
Satisfactory results of background and reference check is a condition of employment in this position Ph ysical Demands:
Must be able to interact and communicate effectively Must be able to use office equipment, including telephones, computers, fax, scanner and copier mac Must be able to lift up to 10 pounds.
Works 25-30
hours per week.
Occasional weekend meetings are required Is regularly at work and on time, as scheduled Occasional travel may be required to Olathe and Wichita, KS Reliable transportation is required Communications and Personal Interactions :
Must be customer service oriented.
Your customer is our employee but the occasional conversation with the customer will be required.
Must communicate effectively (orally and written) and in a courteous and professional manner on a regular basis with employees, management and vendors Follows management's policies, procedures and directions
Benefits:
Health, dental, vision & Life for average 30
hours per week One week vacation after first 6 months Free monthly massage and/or facial Job Type:
Part-time Pay:
$18.
00 - $23.
00 per hour Expected hours:
15 - 25 per week Ability to Relocate:
Lawrence, KS 66049:
Relocate before starting work (Required) Work Location:
Hybrid remote in Lawrence, KS 66049.
Estimated Salary: $20 to $28 per hour based on qualifications.
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